General archive of electronic documents
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SX-Archive is an electronic document storage system for enterprises and financial institutions, public sector organizations that allows to automate the most critical functions of archival activities, guarantees safe, controlled and managed storage, search and use of various types of documents. The system provides management of the document life cycle from the moment it comes in to the end of the retention period in accordance with the file register of the organization.

The SX-Archive system is implemented on the basis of the platform of Alfresco Community, which is one of the leaders in the segment of Enterprise Content Management.

SX-Archive has the necessary tools for integration with other information systems: the employee’s account, electronic document management systems, portal solutions, automated business processes of storage, distribution and exchange of information, etc.

The system enables you to perform additional settings necessary for the development of the system, and additional functionality, including those on the Customer’s side. As part of the implementation of the system, users of the system are trained, as well as business and technical administrators. If necessary, additional optimization of the system processes or development of additional functionality can be performed.

The functionality of the system takes into account the requirements of the legislative framework, as well as modern challenges to the storage of data and cybersecurity.


Basic archive functionality:

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General features:

  • Thin client
  • Adaptive design – the ability to work with the archive from mobile devices
  • Preview documents without opening third-party applications
  • Ability to build fault-tolerant configurations
  • Possibility to deploy the solution in a completely free environment stack (OS, DB)
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Formation and maintenance of the file register:

  • Formation of a consolidated file register
  • Formation of the file register of structural divisions
  • Formation of the register on the basis ofthe file register of previous years
  • Forming the printed form of the file register
  • Harmonization of the file register
  • Manager of the file register

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Work with files, volumes, documents:

  • Cards of files, volumes, documents, printed forms of cards
  • Numbering of files
  • Reforming files
  • Closure of files, work with files, conduct of transiting files
  • Formation and coordination of descriptions
  • Documents to archive:
    • Registration of documents
    • Scanning of paper documents, including streaming scanning
    • Printing of bar codes
    • Application for priority scanning
    • Import to the archive of electronic documents, including documents with a digital signature
  • Search for files / volumes / documents, including full-text search
  • Maintain an audit / log of operations for all components of the archive
  • Formation and coordination of acts for destruction
  • Transfer of files in divisions
  • Formation of the act of reception-transfer
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Issue and return:

  • The process of issuing files / volumes / documents
  • Return of cases / volumes / documents
  • (Optionally) – transfer of the document to an external archive (for example, outsourcing) / return from the archive
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Reports:

  • The book of the account of receipts and retirement of documents
  • Statistical report in the context of units, file register
  • Additional adjustment of 5 reports
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Role model / security model:

  • Load the group / role model from external systems
  • Configurable access rights matrixes, in terms of organizational structure, roles, file register
  • EDS support

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Integration with external systems:

  • REST API for general use:
    • Import of the document into the archive
    • Downloading the contents of the document from the archive
    • Downloading from the archive of the document with accompanying metadata in XML format

 

 
 

  • Opening archive web pages from external systems:
    • Opening of the content of the document
    • Opening a document card
  • Importing a group / role model from LDAP directories
  • Download organizational structure from external HR-systems – SAP

 

 

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